Inspections

 Let's talk about inspections. Inspections are the opportunity for you to take a look at different areas of your community or your building. Frequently, inspections are, are done on a regulated basis, meaning you may have inspections that need to occur daily, weekly, monthly, quarterly, or annually. For all of these, it is very important that they happen.

This just by implication says that we need to have this organized. Often organization is done through an app or a spreadsheet, something on paper that you can document. That means you might have opportunities to do pieces or parts of the inspection outside of the official inspection process. Meaning if your job, it's a part of your job or your responsibility to take a look at the, uh, the boiler rooms at your particular community on a monthly basis.

If it's around the 15th of the month or the middle of the month and uh, you happen to be in the boiler room anyway, go ahead and do your inspection. Note it. Wherever you are keeping track and in your documentation, that way it's already done so that when you get to the end of the month, you have documentation that you actually perform the inspection already.

And not only that, you don't have to redo the inspection. Oh, by the way, one of the cool things about inspections. Is because we're organized enough to do them at the same time we're doing something else. It's possible you can get through the majority of your community just by doing inspections inside residents apartments.

During the process of work orders, you're already inside there. See where you can do more than one thing. For instance, if your community has the standard of once a year to go through and test all the smoke detectors, I know, I know some places in the country you have to do it more often. I'm just using this as an example.

But if it's your job to go through the community once per year and test the smoke detectors every apartment that you go into. Push the smoke detector button, make sure it sounds, make sure it functions the way that it's supposed to function. That way at the end of the year, you don't have every apartment to do.

You only have those apartments that are left that you haven't been in that year. Think about performing inspections more often than just the minimum required.